Accounting Assistant

CALDWELL MEDICAL CENTER JOB DESCRIPTION JOB TITLE: Accounting Assistant DEPARTMENT: Administration REPORTS TO: Chief Financial Officer SUPERVISES: None POSITION SUMMARY: Is accountable for the delivery of consistently high quality effective and efficient entry of information into the computer system.
Functions under the supervision of CFO.
Ensures appropriate organizational practices are in use.
Promotes good public relations through contacts with patients, practitioners, visitors, employees, peers and the public at large.
Maintains confidentiality of patient information.
POSITION RESPONSIBILITIES ESSENTIAL FUNCTIONS: Responsible for assisting the Chief Financial Officer.
Processes all invoices.
Matches invoices with purchase order and packing slip.
Obtains approvals on invoices.
Inputs invoices into the computer system and processes for payment.
Verification of checks, reconciliation of invoice to checks and mails checks.
Scans invoices and check stub.
Responsible for preparation of the following tax form: 1099 Forms Assists with preparation for year-end audit.
Submits monthly additions, deletions or changes to the CFO for entry into the computer.
Responsible for tax deposits, Cafeteria Plan deposits, Christmas Club deposits and Pension Plan deposits.
Assist with account analysis for preparation of the Medicare cost report.
Calculates prepaid accounts.
Assists CFO with Fixed Asset Additions and Deletions and maintains depreciation schedule.
Assists CFO with monthly recurring journal entries.
Invoices physicians for rental space.
Invoices school system monthly for physical & occupational therapy billable time and mileage.
Assist with reconciliations of bank accounts.
Responsible for running monthly contribution reports for managers.
Pull EFT data daily and send to appropriate staff.
Collect credit card requisitions and reconcile to credit cards monthly.
Performs other duties as assigned.
Maintains lease amortization schedules and posts monthly transactions appropriately to principal and interest.
Has the knowledge to accrue for accounts payables monthly that should be accounted for.
Assists CFO in reconciling balance sheet accounts quarterly.
Maintains a daily cash flow spreadsheet to be shared with CFO, CEO and PFS Manager.
POSITION QUALIFICATIONS MINIMUM EDUCATION 4-year Accounting degree MINIMUM EXPERIENCE 1 – 2 years PREFERRED EXPERIENCE 3- 5 years